Welcome to ROAD SYSTEM (roadsystem.io). We are committed to protecting your personal data and respecting your privacy. This Privacy Policy explains what information we collect, how we use it, and your rights when using our website.
If you have any questions, please contact us at: [email protected] or [email protected].
1. Who We Are
ROAD SYSTEM is a product developed by Social Tech Projects ApS, a Danish Civic-Tech company building digital solutions for resilient communities and local governments.
- Data Controller: Social Tech Projects ApS
- Address: Charlotte Muncks Vej 7, Copenhagen, Denmark
- Emails: [email protected], [email protected]
2. What Personal Data We Collect
We only collect personal data that is necessary for website analytics and for responding to your requests.
a. Data collected automatically (Matomo Analytics)
When you visit our website, we use Matomo Analytics to collect anonymized usage information, including:
- Pages visited
- Time spent on the site
- Browser and device type
- Location (city-level, anonymized)
- Referring website
Matomo Analytics is configured with IP anonymization enabled. We only collect this data after you have given your consent through our cookie consent banner.
b. Data you provide voluntarily (Typeform)
If you submit a request or contact form through Typeform, we may collect:
- Name
- Email address
- Organization
- Message or request details
This information is only used to respond to your inquiry.
3. How We Use Your Data
We use your personal data for:
- Website analytics: To understand how visitors use our site and improve performance.
- Responding to inquiries: To answer questions or provide information you request.
- Security and maintenance: To keep our website secure and functioning properly.
We do not conduct automated decision-making or profiling beyond essential analytics.
4. Legal Basis for Processing
Under GDPR, we process data based on:
- Analytics: Consent (you provide explicit consent through our cookie consent banner).
- Form submissions: Consent (you provide the information voluntarily).
5. Sharing Your Data
We do not sell or share your data for marketing.
We only share data with trusted service providers:
- Matomo Analytics (hosted at track.socialtechprojects.cloud) – website analytics
- Typeform S.L. – form submissions
Both act as data processors.
6. International Data Transfers
Typeform may process data outside the EU/EEA. Our Matomo Analytics instance is hosted within the EU/EEA.
International data transfers rely on GDPR-approved safeguards, such as:
- Standard Contractual Clauses (SCCs)
- Adequate protection mechanisms
7. Data Retention
We retain:
- Analytics data: Up to 26 months
- Form submissions: Until they are no longer needed for contacting you back, or as required by law
8. Your Rights
You have the right to:
- Access your data
- Correct incorrect data
- Request deletion
- Withdraw consent
- Object to processing
- Request data portability
To exercise your rights, contact: [email protected]
9. Cookies and Cookie Consent
We use cookies for:
- Matomo Analytics: To analyze website usage and improve our services (requires your consent)
- Basic website functionality: Essential cookies required for the website to function properly
When you first visit our website, you will see a cookie consent banner that allows you to:
- Accept all cookies (including analytics cookies)
- Accept only necessary cookies (rejecting analytics cookies)
Your cookie preferences are saved in your browser's local storage. You may also manage or disable cookies via your browser settings at any time.
If you choose to reject analytics cookies, Matomo Analytics will not collect any data about your visit.
10. Changes to This Policy
We may update this Privacy Policy when necessary. The latest version will always be posted on this page.
11. Contact Us
For questions about this Privacy Policy or your data rights, contact:
- Social Tech Projects ApS
- Charlotte Muncks Vej 17
- Copenhagen, Denmark
- Emails: [email protected], [email protected]